Executive Assistant to CEO

Main Responsibilities

ROLE AND RESPONSIBILITIES:

• To assist the CEO with the effective organisation, administration and presentation of the office of the CEO and provide a comprehensive administrative service for the wider team.
• To help manage office systems to ensure that documents, records and information can be quickly, effectively, discreetly and readily produced when required through the maintenance of comprehensive filing systems, including spreadsheets and databases.
• To help maintain an up-to-date action tracker, liaising with key staff as required to ensure the timely completion of outstanding tasks
• To maintain an accurate diary of deliverables and deadlines in order to remain on schedule with the team’s output.
• To act as an ambassador for the CEO office, exercising tact and discretion and maintaining a high level of confidentiality at all times.
• To help contribute to the drafting of agendas, papers, reports and presentations as required.
• To help coordinate the arrangements for visits by guests to the Head Office as required, including help in planning in respect of hospitality and travel.
• To help provide an administrative service for Senior Team members as required, including diary management, scheduling meetings, attending meetings, taking notes and creating actions.
• To maintain full familiarity with the organisation’s administrative and board structures.
• To help organise and facilitate meetings and special events, scheduling and coordinating dates and times, venues, attendance, agendas, and facilities.
• To carry out any other duty commensurate with the role as may reasonably be directed by the CEO and senior members of the Operations team.

Requirements

Essential Skills and Experience

• Familiarity with all programmes in Microsoft Office 365.
• Attention to detail is a must, as well as strong organizational skills
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
• Due to the nature of the work, discretion is paramount to the role
• Ability to work in a team - will be an essential team member

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