Accounts Payable Supervisor

Main Responsibilities

• Accountable of the end-to-end Accounts Payable process
• Develop industry standard reports and deadlines
• Ensure payments are processed accurately on time
• Maintain and keep all supplier accounts and information up to date
• Regularly monitor and review all supplier bank details
• Understand and control the BACs and manual payment runs for suppliers
• Ensure expenses and cashcards are processed and paid to agreed timelines
• Create close links with the bank reconciliation and feed any payments made in the business to the bank’s reconciliation process
• Perform the month end closing process and reconciliation of the ledgers
• Ensure that the corporate credit accounts are processed correctly i.e. spend analysis and are charged to the correct general ledger accounts
• Record all third-party invoices to correct general ledger and cost centres in our ERP system (Unit 4)
• Work closely with procurement to ensure invoices are reconciled and recorded in a timely manner
• Assistant the Accounts Payable Manager in implementing and improve processes regularly to ensure efficiency .
• Line manage and develop Accounts Payable Administrators

Requirements

• Demonstrable previous experience of working in accounts payable at supervisory or team leader level
• Good understanding of general ledger and cost centres 
• Experience in using banking and ERP systems
• Attention to detail and high levels of accuracy 
• Excellent working knowledge of using Microsoft Office applications 
• Excellent communication skills and the ability to deal with a diverse range of stakeholders 
• Dynamic, enthusiastic, self-motivated individual with excellent organisational skills 

DESIRABLE SKILLS and EXPERIENCE: 

• Experience in using Unit 4 (ERP system)

Other Information

The Accounts Payable Supervisor will also be expected to demonstrate their commitment:

• to GBS values and regulations, including equal opportunities policy.
• to GBS’s Social, Economic and Environmental responsibilities and minimise environmental impact in the performance of the role and actively contribute to the delivery of GBS’s Environmental Policy.
• to their Health and Safety responsibilities to ensure their contribution to a safe and secure working environment for staff, students, and other visitors to the campus.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned.

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